• Title

  • Special Events Manager

    Strawbery Banke Museum
    Job Description
    Job purpose:
    Organize all Strawbery Banke Museum (SBM) special events, which are the heart of what makes Strawbery Banke Museum a gathering place for the community, vital to the organization's Mission.  See below for more details and timeline of all SBM events.  Volunteers are a key component of all SBM events, so this position is also responsible for developing, implementing and managing an on-going formal volunteer program including a well-executed three-prong approach of recruiting, retaining, and data management.
     
    Duties and responsibilities:
    Special Events, General:
    • Schedule a mix of history-based entertainment for each event that include museum staff, volunteers, and contracted artists, and performers.
    • Coordinate with other SBM Departments to assign individuals to specific roles, schedule, and train Special Events volunteers and staff.
    • Design and oversee decorations for each special event including: working with the Properties Department to install, maintain, remove, and store inventory of supplies.
    • Budget for each event, maintain records for all financial transactions, and compile Event Evaluation reports for the President and Board of Trustees.
    • Collaborate with the Marketing and Development Departments to ensure ticket sales, sponsorships, and grant funding.
    • Ensure SBM is following all city regulations, licensing during events, especially for things like: food service, liquor, tents, bonfires, etc.
    • Spearhead all event planning and debrief meetings with various departments leading up and to after each event.
    Volunteer Management:
    • Recruitment:
      • Promote volunteer opportunities and continuously recruit additional volunteers, and work with staff to create and use volunteer service where possible.
      • Organize, coordinate and onboard volunteers for the Museum including, but not exclusive to: visitor services and office administrative support, special events, membership promotions at community/civic/onsite events, and general assistance with Museum programs.  Collaborate with Department Heads for volunteer training and special events assignments. 
    • Retention:
      • Develop and execute monthly Volunteer Newsletter
      • Coordinate annual Volunteer Appreciation event to recognize volunteers
      • Provide onboarding and training for all volunteers.
      • Continuously communicate with volunteers regarding roles & responsibilities, and to thank them for their work.
    • Records:
      • Maintain a working database to track history, skills, volunteer schedules, hours, and all communication efforts.
    Outline of Annual Events:
    The Special Events Manager is responsible for planning, coordinating, and working the following Signature Events (15 dates):
     
    Baby Animals: Heritage Breeds at the Banke:
    • Takes place each year during NH April School Vacation Week (Saturday through the following Sunday).
    • Special Events Manager responsible to work the opening Saturday plus one additional weekend date as the point-person for the Children’s Breakfast with the Animals Event.
    • Collaborate with the Exhibit Veterinarian and Exhibit Curator (external contract people), and various SBM departments to showcase heritage breeds of livestock that became popular across different centuries.
    American Celebration:
    • Saturday before the 4th of July: American Lives
    • July 3rd: 1940s Style Swing Dance in the evening leading up to the Portsmouth Fireworks.
    • July 4th: Naturalization Ceremony (including politicians, media, and security), Kid’s Old Fashioned Field Day, and other activities determined on a yearly basis.
    Vintage and Vine:
    • Saturday after Labor Day weekend, 4:00-7:30pm
    • Coordinate with the Trustee appointed as Chair of the Special Events Task Force and serve as liaison to the SBM Staff committee to execute the event planning including wine, food, auction, decorations, supplies, and logistics.
    NH Fall and Children’s Author Festival:
    • Saturday in early October, 10:00am-5:00pm (typically takes place Columbus Day weekend but the exact date is determined each year depending on Seacoast area events calendar)
    • Recruit and organize local children’s book authors and illustrators to sell their books.
    • Recruit and organize local crafters and NH Made producers to sell their wares.
    • In collaboration with the Textile Crafts and Artisan Coordinator (external contract person), showcase traditional New England handmade crafts, heritage breed and farm animal demonstrations, and the museum's heirloom gardens and seed-saving program.
    Ghosts on the Banke
    • Friday and Saturday evening before Halloween, 5:30-8:00pm
    • Safe historic neighborhood-style Trick-or-treat including kid’s games, activities, and entertainment.
    Candlelight Stroll
    • First three weekends in December, Saturdays (5-9pm) and Sundays (4-8pm).
    • Outdoor lights and decorations, caroling and music, Costumed Characters, carriage rides, bonfire, and other historic entertainment such as Victorian Magician, puppet show, costumed roleplayer skating show, etc.
    • Coordinate with the Ice Skating Rink.
    • Collaborate with all Departments to develop the Historic House stories around a different theme each year and develop corresponding decorations plan.
    Other Annual Events:
    The following are coordinated with community partners and other SBM staff.
    Special Events Manager coordinates volunteers for the following and is encouraged but not required to be present for:
    • Skating with the Stars (Saturday in February)
    • “Tuesdays on the Terrace” Music Series (Tuesday evenings in July and August)
    • PASSPORT: A Craft Beer and Culinary World Tour (2nd Saturday in September; collaboration with NHPBS), 4:00-7:30pm
    • Fairy House Tours (3rd weekend in September, Saturday and Sunday; collaboration with Friends of the South End), 11:00am-3:00pm
    Qualifications
    • Bachelor’s degree required
    • Attention to detail
    • Ability to collaborate with a wide variety of people and departments within and outside of the museum.
    • Works evenings and weekends around special event times (Heavy in the fall)
    • Calm under pressure and ability to maintain a positive demeanor.
    Working conditions:
    • A minimum of 15 annual events including evenings and weekends (see above for details), with the bulk of events taking place from September – December; weekly schedule is adjusted accordingly to accommodate weekend and evening events.
    • Ability to work events taking place outdoors in all weather conditions.
    • Physical labor as outlined below.
    Physical requirements:
    • Walking around the 10 acre campus, outdoors in all weather conditions
    • Lifting moderate weight boxes
    • Some ladder work
    Compensation and Benefits:
    Benefits:
    • Medical and Dental Insurance (80% of employee’s premium is paid by Strawbery Banke);
    • 403(b) Retirement Plan with 3% match;
    • Generous paid time off, including vacation, sick leave, personal time and holidays. Each fiscal year (April 1st – March 31st; prorated based on start date) you will receive:
      • 150 hours (20 days) of vacation
      • 75 hours (10 days) of sick leave
      • 15 hours (2 days) of personal time
      • 10 paid holidays
    • Short and Long Term Disability Insurance
    • Life Insurance
    • Flexible Spending Account.
    Compensation:
    • Hourly, Nonexempt: $35,000-40,000/year (commensurate with experience); paid bi-weekly.
    Direct reports:
    None, with the exception of seasonal Event Planning Intern(s) as recruited.

    About Strawbery Banke Museum
    The Strawbery Banke Museum is a 10-acre living history museum located in the heart of downtown Portsmouth. The museum interprets daily life in the same historic waterfront neighborhood over 300+ years, making the 37 historic buildings accessible to a wide range of visitors one of our primary goals. Strawbery Banke hosts an ever-growing number of special events and programs throughout the year. Seasonal and holiday signature events are time-honored traditions that help make Portsmouth the vibrant destination it is. Strawbery Banke is continually ranked as TripAdvisor’s #1 “Thing to do in Portsmouth” and Yankee Magazine Editors’ Choice: Best of New England Classics “Best Historic Village.”
     
    Strategic Framework:

    Strawbery Banke Museum:
    A place to learn,
    A place to gather,
    A sustainable cultural resource for the community


    Application Instructions:
    For consideration, please send a cover letter and resume to sbmhr@sbmuseum.org.   
    Please reference the job title in the subject line.
    Contact Information